Privacy Policy

Last updated: March 3, 2026

This Privacy Policy describes how Sortiary LLC ("we," "us," or "our") collects, uses, and shares personal information in connection with our legal recruiting services. We are committed to protecting your privacy and handling your data with transparency.

1. Information We Collect

1.1 Information from Public Sources

We collect professional information that is publicly available, including:

  • Attorney biographies published on law firm websites
  • Bar admission records from state bar associations
  • Professional profiles available through public directories
  • Published case or transaction information

This information is used to identify attorneys who may be well-suited for lateral opportunities. We do not access any non-public systems or databases to obtain this information.

1.2 Information You Provide

When you engage with Sortiary, you may provide:

  • Contact information (name, email address, phone number)
  • Professional background (resume, deal sheet, practice area details)
  • Career preferences (geographic preferences, compensation expectations, practice focus)
  • Any other information you choose to share during our engagement

1.3 Information from Automated Processing

Our services use artificial intelligence to process certain information:

  • Profile analysis: AI models extract structured data (practice area, class year, representative matters) from publicly available attorney biographies
  • Qualification conversations: If you engage with our AI-assisted qualification process, conversation content is processed to assess career goals and opportunity fit
  • Matching: AI-generated compatibility assessments between candidate profiles and firm requirements

1.4 Website Information

When you visit sortiary.com, we may collect standard web analytics data including page views, referring URLs, and device information through cookies or similar technologies.

2. How We Use Your Information

We use personal information to:

  • Identify candidates who may be qualified for lateral opportunities
  • Match candidates with relevant positions at hiring firms
  • Conduct qualification conversations to assess interest and fit
  • Prepare submission packages for hiring firms (only with your consent)
  • Communicate with you about opportunities and our services
  • Improve our AI models and matching accuracy
  • Comply with legal obligations

3. AI Processing Disclosure

Sortiary is an AI-native recruiting firm. Artificial intelligence is central to our operations:

  • What AI does: Our AI models analyze publicly available attorney profiles, conduct structured qualification conversations, generate candidate summaries, and assess opportunity fit.
  • What AI does not do: AI does not make final decisions about candidate submissions. Every submission package is reviewed by a human before delivery to a hiring firm.
  • Your data and AI: If you participate in an AI-assisted conversation, the content of that conversation is processed by large language models hosted by our AI infrastructure providers. We do not use your personal data to train or fine-tune AI models.

4. How We Share Your Information

4.1 With Hiring Firms

We share candidate information with hiring firms only with your explicit consent. Before any submission, you will know the identity of the hiring firm and approve the specific information being shared.

4.2 With Service Providers

We use third-party service providers to operate our platform, including:

  • Cloud infrastructure (database hosting, application hosting)
  • AI processing (large language model APIs)
  • Communication platforms (for candidate engagement)

These providers process data on our behalf and are contractually obligated to protect your information.

For details on how we obtain and manage consent for text and WhatsApp messaging, see our Messaging Consent Disclosure.

4.3 We Do Not Sell Your Information

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

5. Your Rights

5.1 California Residents (CCPA/CPRA)

If you are a California resident, you have the right to:

  • Know what personal information we collect about you and how it is used
  • Access a copy of the personal information we hold about you
  • Delete your personal information, subject to certain exceptions
  • Correct inaccurate personal information
  • Opt-out of sale or sharing — we do not sell or share personal information for cross-context behavioral advertising
  • Non-discrimination for exercising your privacy rights

5.2 All Users

Regardless of your location, you may:

  • Request information about what data we hold about you
  • Request deletion of your data from our systems
  • Withdraw consent for future communications at any time
  • Request that we not contact you again

5.3 How to Exercise Your Rights

To exercise any of these rights, contact us at recruiting@sortiary.com. We will respond to verifiable requests within 45 days.

6. Data Retention

  • Publicly sourced data: Retained while relevant to active candidate sourcing. Refreshed periodically to maintain accuracy.
  • Information you provide: Retained for the duration of our engagement plus two (2) years, unless you request earlier deletion.
  • AI conversation logs: Retained for ninety (90) days for quality assurance, then deleted.
  • Website analytics: Retained for twelve (12) months.

7. Data Security

We implement industry-standard security measures to protect your information:

  • All data in transit is encrypted via TLS/HTTPS
  • Database storage is encrypted at rest
  • Candidate communications use end-to-end encrypted channels where available
  • Access to personal data is limited to authorized personnel

8. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via email to individuals with whom we have an active engagement. The "Last updated" date at the top of this page indicates the most recent revision.

9. Contact

For questions, requests, or concerns about this Privacy Policy or our data practices:

Email: recruiting@sortiary.com

This Privacy Policy is provided for informational purposes. We recommend consulting with legal counsel for advice specific to your situation.